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Original Message:
Re: New to time share rentals (by KC):
deniseh407 wrote:Hello, Is there a contract guideline to refer to or is the contract as simple as putting the information in any email?
Email just doesn't cut it for a rental, at least in my opinion. Get a hard copy rental contract, SIGNED by both owner and tenant. If you are not familiar with the assorted intricacies of a properly prepared "short term lease agreement" (i.e., rental contract), you should definitely seek one out and use it. I think you can find one at TUG (http://www.tug2.net). You can also purchase one through the magazine Timesharing Today (I think it costs $20 there, however). You might also be able to find one elsewhere for free via Internet searching.
In any event, an adequate rental agreement should very clearly and very specifically identify check in / check out dates and times, unit size, occupancy limit, minimum age of contract signatory (many people want absolutely no part of college "Spring Breakers", so they make minimum age 25, as is absolutely their right as an owner), prohibit sub-lease or transfer of the rental to someone else, state "no pets" policy, identify specific payment due date, clearly state cancellation and refund (if any) terms, identify any resort-imposed damage deposit policy (usually requiring a credit card imprint at check-in, with that card being in the name of the tenant), etc. Often, a rental agreement will also state that parking at the resort will be provided for only one vehicle.
Don't conduct a rental on the basis of email exchanges. That's plainly inadequate (in my opinion). Good luck.