First of all, you really need a rental agreement signed by both you and the renter .... a sample is below, however you can reword it to suit your own personal taste. If the date of the rental is within a very short time (a few days) and you have no time to correspond by snailmail or a fax cannot be used, the renter can then wire you the rental funds or you can use Paypal (you both have to be signed up to use Paypal). You then get in touch with your resort letting them know the name of the person renting your unit and the date they are to arrive. You can then have your resort fax you a copy of the confirmation that you then send to your renter. This is but just one scenario, I'm sure there are others that owners have used in renting their units.
SAMPLE RENTAL AGREEMENT:
RESERVATIONS - Upon mutual agreement of unit rental, a ____% deposit must be made to confirm your reservation. Balance is due upon written confirmation or no later than _________, 2007. Payment is to be made with a bankcheck/draft (or a personal check if you accept that mode).
CANCELLATIONS - No cancellation allowed once a reservation has been made.
CHECK-IN/OUT - Check-in time is _____ P.M. on arrival date of __________, 2007. Check-out time is _____A.M. on date of departure of_________, 2007. Any exceptions must have prior approval from the owner and/or resort. The agreed upon rental price for the above stated timeframe or week of ______, 2007 is ________$ for unit number ____ at _________ (resort).
RULES AND REGULATIONS - Upon check-in, you must present a credit card to the front desk personnel, just like when you rent a hotel room. YOU are responsible for any damage, loss or theft incurred while renting this property. Any damage, which is not considered normal wear and tear, loss or theft caused by you, the renter, may be charged to your credit card. In order to reserve the integrity of the unit, we ask that it be occupied in a quiet and dignified manner. As guests of ______________(resort), you are expected to respect the premises and its contents and guard against damage, loss or theft. You are expected to adhere to all of _______________(resort) rules and regulations. The _____________ (resort), its employees and property owners will not be held libel for any claims, suits, damages, costs, losses and/or expenses arising from injury to any person or property occurring on the premises resulting from/relating to rental of this property. The renter must be at least 21 years of age and agrees not to sub-rent this unit. The rental rights acquired from this rental agreement are non-transferable.
TELEPHONE - All telephone calls, toll calls etc. will be billed to your credit card. NO PETS ALLOWED AT______________ (RESORT) AND NO SMOKING ALLOWED IN THE UNITS. A copy of this rental agreement is hereby acknowledged by both parties.
_________________ _________________ Signature of renter Signature of owner
Name, address, phone Name, address, phone __________________ __________________
